How to maximise your time in 2019

As a team leader, how will you spend your time in 2019?

If ‘busy’ is the new norm, how you spend your time is an important decision.

“Time is the scarcest resource and unless it is managed, nothing else can be managed.”
– Peter Drucker

The mindset, skillset and toolset of today’s digitally-enabled workplace directly affects your efficiency and effectiveness. How do you rate? What about your team?

Circle the items that are important to your workplace and team.

Consider your current performance, both efficiency (more with less) and effectiveness (to deliver the expected outcomes), of your most important items.

Are you confident? Are you prepared to deliver value and outcomes to your team and organisation in 2019?

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Here’s some other ideas from Leisl:

Use time blocks

  1. Set aside blocks of time for different tasks – whether short or long, daily, weekly, monthly. Time blocking helps you prioritise both important and urgent tasks and focus on one area at a time.
  2. Check emails early and intermittently. Action emails which require a short or immediate response. Can some emails wait till later? Can you set up folders for each time block and move them across ready for action?
  3. Resist the urge to interrupt what you’re doing to check every email notification.
  4. Set a regular time and duration for checking social feeds and then switch off.
  5. Instead of a ‘To Do’ list, group tasks together and plan blocks of time to complete all related activities. Can you allocate regular time blocks for weekly or monthly items?

Managing emails

How many articles have you read on managing emails? Too many. How many emails do you still have in your inbox? Way too many!

Research shows that emails are one of the most common triggers for productivity anxiety.

It’s only going to get worse, so make 2019 the year you take back your Inbox.

  1. Turn on ‘focused’ and ‘other’ Inbox and let Outlook separate your social feeds and emails for you.
  2. Clean up your focused Inbox. Action quick or immediate emails. What about the emails that you need to keep ‘just in case’? Move them to your ‘Sent’ folder – easy to find if you need them. Next, discover the delete key for irrelevant emails and junk.
  3. Use your time blocks to action pending emails from related folders. Create sub-folders if you need to store actioned emails by topic or let your Sent folder manage them for you.
  4. Do you really need to send a ‘thanks’ or acknowledge every email? If someone wants to know you’ve read it, let them do the work and set up a delivery or read request.

For more ideas on saving your Inbox, contact Leisl (who’s rather enviously whittled her Inbox down to 1 email and 3 time block folders!)

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